Personal Data Protection Policy

Kingdom Trade Group LLC
Effective Date: November 7,2025

1. Introduction

Kingdom Trade Group LLC (“KTG,” “we,” “our,” or “us”) is committed to protecting the privacy, confidentiality, and security of personal data collected from our clients, suppliers, business partners, and employees. This Personal Data Protection Policy outlines our data handling practices in accordance with applicable data protection laws in the United States, including the Florida Information Protection Act (FIPA), the Gramm-Leach-Bliley Act (GLBA), and the Federal Trade Commission (FTC) Act.

2. Scope

This policy applies to all personal data collected, processed, and stored by KTG in the course of our business operations. It covers:

Clients and prospective buyers/sellers
Employees, contractors, and consultants
Business partners, suppliers, and service providers

3. Data We Collect

We may collect and process the following categories of personal data:

Identity Information: Name, job title, company name, tax identification numbers
Contact Information: Email address, phone number, mailing address
Transaction Data: Purchase and sale history, trade documents, invoices, payment records

Compliance & Regulatory Data: Government-issued identification, sanctions screening results, KYC (Know Your Customer) documentation, due diligence records

4. Purpose of Data Collection

KTG collects and processes personal data for the following purposes:

Facilitating and executing international trade transactions
Performing compliance checks, identity verification, and regulatory screening
Communicating with clients, suppliers, and business partners
Processing payments and maintaining financial/accounting records
Meeting legal, contractual, and regulatory obligations

5. Data Sharing & Disclosure

KTG does not sell or rent personal data to third parties. Personal data may only be shared under the following circumstances:

Regulatory Compliance: With government authorities, regulators, or law enforcement where legally required
Financial Transactions: With banks, financial institutions, or trade finance providers to process payments
Logistics & Operations: With shipping companies, inspection agencies, or other logistics partners for transaction fulfillment
Professional Services: With third-party advisors (e.g., auditors, legal counsel, compliance firms) who support our operations
Legal Requirements: When required by law, court order, or other legal process

6. Data Security Measures

KTG applies physical, technical, and administrative safeguards to protect personal data from unauthorized access, misuse, alteration, or loss. These measures include:

Data encryption for sensitive transmissions
Role-based access controls to limit data access to authorized personnel only
Secure data storage and minimization practices
Regular system monitoring and risk assessments

In the event of a data breach, KTG will comply with the Florida Information Protection Act (FIPA) and notify affected individuals and authorities as required by law.